After a wonderful hotel stay, it’s customary to leave a thank you note for the hardworking staff who made your visit so memorable. But what exactly should you write to express your appreciation?
Whether you want to leave a handwritten card, send a text, mail a letter, or post on social media, I’ve complied some thoughtful thank you note ideas for hotel staff.
From concise messages you can jot down quickly to longer letters for truly exceptional service. Let’s get started!
Short and Sweet Thank You Notes
Pressed for time? These quick messages will let the hotel staff know you appreciated their efforts:
1. Your wonderful service made our stay extra special. Thank you so much!
2. Thank you for going above and beyond to make us feel at home. Your hospitality was top-notch!
3. Wow, what a fantastic stay! Your attention to detail did not go unnoticed. Many thanks to the whole team!
4. Thanks for the terrific service with a smile. You really made our trip!
5. From check-in to check-out, your staff was incredible. Thank you for a lovely experience!
Thank You Notes for Housekeeping
Be sure to recognize the hard work of the housekeeping team with these appreciative notes:
6. Dear Housekeeping Staff, your tireless efforts to keep our room pristine did not go unnoticed. We appreciate you so much!
7. To the wonderful housekeeping team, thank you for the sparkling clean room each day. Your hard work made our stay so pleasant!
8. I am blown away by the consistently immaculate state of my room. Housekeeping deserves a huge thank you – and a raise!
9. Dear Housekeeping, from the crisp sheets to the fully stocked bathroom, your attention to detail is remarkable. Thank you!
10. To Rosa in Housekeeping – your Towel Origami absolutely delighted my kids! Thanks for adding that special touch. You’re so talented!
Thank You Notes for Front Desk Staff
The front desk staff are often the face of the hotel. Show them some love with these messages:
11. To Jenn at the Front Desk, thank you for the warm welcome and helpful local recommendations. You are a gem!
12. Dear Kai, your patience and understanding when I had to extend my stay last-minute was so appreciated. You turned a stressful situation into a pleasant one!
13. Thanks to the amazing front desk team for always greeting us with a smile and helping with any request, big or small. You rock!
14. To the wonderful folks at the front desk, your professionalism and courtesy made checking in and out a breeze. Many thanks!
15. Dear Sarah, I am incredibly grateful for the way you handled my lost luggage situation. Your persistence and compassion did not go unnoticed!
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Thank You Notes for Concierge
A great concierge can take your trip from good to unforgettable. Thank them with these notes:
16. To the amazing concierge team, especially Marco – your insider tips and hard work to get us reservations made our anniversary trip so special. Grazie mille!
17. Dear Ayana, your suggestions for kid-friendly activities were spot-on. Thank you for helping us plan such a fun and memorable family vacation!
18. Dear Concierge Desk, I am in awe of your encyclopedic knowledge of the city and your ability to make the impossible happen. Our trip would not have been the same without you. Thank you!
19. To the fantastic concierge staff, especially Rahim – your restaurant recommendations were divine. Thank you for being so attentive to our preferences!
20. To the rockstar concierge team, your dedication to making each guest’s stay unique and tailored to their interests is truly remarkable. Thank you for the personalized service!
Thank You Notes for General Hotel Staff
Don’t forget the bellhops, valets, maintenance workers, and other staff who make a hotel stay seamless. A few ideas:
21. To the wonderful bellhop who not only carried our bags, but also offered great tips on nearby attractions – thank you! Your warmth and knowledge was appreciated.
22. To the speedy and friendly room service staff, thank you for always delivering our meals with a smile (even at odd hours). You kept these hungry travelers happy!
23. Dear Maintenance Team, your quick response and fix when our A/C unit went out was nothing short of heroic. Thank you for keeping us cool and comfortable!
Tips for Writing a Standout Thank You Note
- Be specific about what you appreciated. Instead of “Thanks for the great service,” try “Thank you for the birthday surprise you left in our room – the cake was delicious!”
- Use the staff member’s name if you know it. “Dear Maria” feels much more personal than a generic “Dear Housekeeping.”
- Add a little humor or personality, especially if you built a rapport with the staff. An inside joke or personal detail shows the relationship you developed.
- Mention if you’ll be back or recommend the hotel to others. Knowing they earned a loyal customer will make the staff feel valued!
- If you had an incredible experience, consider copying the manager or corporate HQ on your note. Rewarding great service boosts morale and encourages more of the same!
Final Thoughts
Wherever you go, remember the tireless efforts of hotel staff in making your stay memorable. Housekeepers, front desk agents, and concierges often go unnoticed as they work behind the scenes.
Writing a heartfelt thank you note shows appreciation and validates their hard work. Your kind words can make their day! Let your gratitude flow, and safe travels!
Frequently Asked Questions
Q1. Is it necessary to tip hotel staff in addition to leaving a thank you note?
While a thank you note is a lovely gesture, it’s not a substitute for tipping. According to Emily Post, hotel staff generally expect to be tipped for their services.
The following are common tipping guidelines:
– Housekeeping: $2-5 per night
– Room Service: 15-20% of the bill
– Bellhop: $2 for the first bag, $1 for each additional bag
– Valet: $2-5 when picking up car
– Concierge: $5-20 depending on the service provided
Of course, if a staff member truly wows you with their service, feel free to tip (and write) accordingly!
Q2. Should I leave a thank you note if I had a negative experience at the hotel?
If you had a poor experience, a thank you note might not feel appropriate. Instead, consider writing an honest but constructive review on the hotel’s website or a travel review platform.
Focus on specific issues rather than vague complaints. For instance, “The room was not properly cleaned upon check-in, with visible stains on the carpet and sheets,” is more helpful than, “The room was disgusting.“
If a particular staff member attempted to resolve the issue or went out of their way to help, you could mention them by name with a brief thanks.
Q3. Can I send my thank you note after I check out?
Absolutely! Some people prefer to leave a handwritten note in the room or at the front desk. But if you’re in a rush or forget in the moment, it’s perfectly fine to send a thank you note later.
Most hotels have a mailing address and general email on their website. You could even leave a review on TripAdvisor or the hotel’s Facebook page, thanking specific staff members.
The timing is less important than the sentiment. Whether it’s been a day or a month since your stay, a sincere thank you is always appreciated!
Q4. Should I thank staff privately or publicly?
Both private and public thank yous have their merits. A handwritten note or email directly to the staff member or manager feels personal and heartfelt. The staff will likely appreciate that you took the time to write.
However, public praise on review sites and social media can be a great way to recognize exceptional staff while also helping the hotel attract more business. Many hotels feature glowing reviews and name-drops of stellar staff on their website.
You could always do both – a private note for the staff and a public shout-out for the masses!
Q5. What if I want to do more than write a thank you note?
If a staff member truly went above and beyond, you may want to do more to show your appreciation. Some ideas:
1. Speak to their manager to praise their great service. A positive word to the higher-ups could even lead to a promotion!
2. Give them a small gift, like a gift card to a local coffee shop. Check with the concierge first to ensure this doesn’t violate hotel policies.
3. Participate in any employee recognition programs the hotel may offer. Many hotels have a “Star of the Month” or similar initiative to celebrate top-notch staff.
Nominate them for industry awards. The American Hotel & Lodging Association, for instance, offers an annual “Stars of the Industry” award for outstanding hospitality employees.
No matter how you choose to say thanks, know that your gratitude means the world to hardworking hotel staff!
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