Needing a day off due to sickness is a common situation we all face. However, writing a sick day email can sometimes be tricky. You want to convey your message clearly and professionally without going into too much detail. This guide will provide seven easy-to-use email templates on how to call in sick effectively.
Table of Contents
Template 1: Short and Simple
Subject: Sick Day – [Your Name]
Email Body:
Hi [Supervisor’s Name],
I’m feeling under the weather today and need to take a sick day. I hope to be back tomorrow, feeling better.
Thank you for understanding.
Best,
[Your Name]
Why it works: It’s direct and to the point. It informs your supervisor about your absence without unnecessary details.
Template 2: Offering a Brief Explanation
Subject: Sick Leave Required – [Your Name]
Email Body:
Dear [Supervisor’s Name],
Unfortunately, I’ve come down with [a cold/flu/etc.] and need to take a day off to recover. I plan to return once I’m feeling better.
Thank you for your understanding.
Sincerely,
[Your Name]
Template 3: When You Can Work Remotely
Subject: Working From Home Due to Illness – [Your Name]
Email Body:
Hello [Supervisor’s Name],
I am not feeling well today and will need to work from home. I am available via email and phone and will ensure my tasks are completed.
Thank you for accommodating this change.
Best regards,
[Your Name]
Template 4: If You Need More Than One Day
Subject: Extended Sick Leave – [Your Name]
Email Body:
Hi [Supervisor’s Name],
I have been feeling quite ill and, after consulting with my doctor, I need to take an extended sick leave. I am currently unsure of the exact return date but will keep you updated.
Thank you for your understanding.
Best wishes,
[Your Name]
Template 5: Offering to Help With Your Absence
Subject: Sick Day and Work Coverage – [Your Name]
Email Body:
Dear [Supervisor’s Name],
I am unwell today and need to take a sick day. I have briefed [Colleague’s Name] about my ongoing projects to ensure continuity in my absence.
Thank you for your understanding.
Best,
[Your Name]
Template 6: When You’re Uncertain About Return
Subject: Taking a Sick Day – [Your Name]
Email Body:
Hello [Supervisor’s Name],
Due to illness, I will be unable to come to work today. I will keep you updated about my condition and return date as soon as possible.
Thanks for your support.
Regards,
[Your Name]
Template 7: Post-illness Update
Subject: Back to Work – [Your Name]
Email Body:
Hi [Supervisor’s Name],
I am feeling better and will be returning to work tomorrow. Thank you for your understanding during my absence. I am ready to catch up on my work.
See you tomorrow.
Best,
[Your Name]
Conclusion
When you’re feeling sick, writing an email should be the least of your worries. These templates on how to call in sick are designed to help you communicate effectively with your supervisor. Remember, it’s important to be honest about your situation while maintaining professionalism. A well-crafted sick day email ensures that your health is prioritized without leaving your team in the dark.
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